Grin Dental Software - Features

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The software runs on any computer using Microsoft Windows (any version 95 - XP). Following are some of the software features:

Basics

• Monthly and walkout patient billing.
• Print insurance claims (standard ADA form).
• Electronic mail claims using a modem.
• View patient balance, payment, & treatment done
• Daily schedule with multiple appointments per patient.
• Generate recall notices, treatment plans, and router slips.
• Reports
• Tabulate accounts receivable.
• Office productivity grouped by provider and treatment group.
• List charges, adjustments, payments for any time period.
• Total payments by check, cash, or credit card.
• Track outstanding insurance claims and pre-determinations.
• Track cancellations, incomplete treatment plans, inactive patients.
  

Options

• Sort patients by any user defined criteria like balance, referral, birthday, zip code, etc.
• Multiple fee schedules, finance charges, minimum payment plans.
• Integrates with Trojan data base to estimate patient's co-payment.
• Multi-level passwords for security.
• Does NOT require pre-printed forms.
• User may customize bills, claim forms, treatment plans, and codes.
• Complete daily backup of all data on 1 or 2 floppy disks (in about 10 minutes).
• Menu driven with mouse or quick access "hot keys".
• Instant on-line help screens.
• Many extra options, like integrated word processing and mail merging.

An outline of the basic operation of the system follows:

1. Once only enter information for each patient like name, address, insurance, medical notes, etc.
2. When a patient is in simply select the treatment performed from a menu. Fees appear automatically, but can of course be overridden. Then you may select to print an insurance claim, set up an electronic claim, print a walkout bill, and/or schedule an appointment. Later you enter the insurance payment and the system automatically sends patient bills until the balance is paid.
3. All you really must do is enter codes and payments, because the system keeps track of all other details like printing, addresses, fees, dates, payments made, etc.
4. At any time (usually once a month), simply hit a key and the system prints reports like patient bills, recall notices, or accounts receivable list.
5. You can see the office production for any time period showing all treatments performed and their charges, payments collected, and adjustments made. These amounts can be broken down for each provider and by different treatment groups (diagnostic, crowns, etc).
6. In addition to a ledger view showing payments and treatment for entire family, patient treatment is grouped by visit day making it easy to track what claims are outstanding or have problems. Appointments and recall show on the patient screen. The patient screen has many options like router slip, treatment plan, medical history, referral, etc.
7. Walkout bills and insurance forms can be printed immediately since everything is printed on blank white paper and no pre-printed forms are used. You can add finance charges for late payment or assign a minimum payment plan. Bills and letters look very professional.
8. An entire schedule can also be viewed that allows you to print, view, or enter appointments just as you would in your appointment book. Optionally you can get a list of phone numbers for patients coming in on any given day or lists of who missed or canceled. Recall is very easy with the system and keeps patients from becoming lost. The program can print reminders or just list who is due in.

We are an authorized vendor in Pennsylvania for submitting direct, no-cost BLUE SHIELD Electronic Mail Claims. We interface with a clearinghouse (ECF) for electronic claims of all other carriers. We are also authorized vendors for the TROJAN electronic data base which provides information about insurance patient benefits and co-payment.

Beyond the basic operations, there are many utility functions which are used to different degrees by various offices. We added many of these functions specifically at the request of dentists. The utility functions include lists of canceled and missed appointments, sorting patients by select criteria, treatment plans, benefit plans, multiple fee schedules, mail merging, and many more. If you have a special need, we can program it in. This gives you power of a customized package at one of the most affordable commercial rates on the market.

The data are stored in a commercial database (Paradox) so your data may be extended to other programs and you are not necessarily tied into us.

We started producing and selling dental software in 1990.